Marketing, software
and AI for businesses
that ship.

5yrs+

Shipping production systems for startups and SMBs.

15+

Projects across booking, legal, AI and fintech.

30%

Average lift on the metric a client hires us to move.

2cities

Toronto & Hong Kong — one studio, one calendar.

GoPlaceWP LegalHMCJomud

01 / Studio

A studio built like a small senior team, not an agency.

KoolaBee is a five-year-old studio covering the four disciplines most growing businesses end up buying separately: marketing, SEO, software development and AI integration. One contract, one team, one calendar.

Lately we’ve been building GoPlace, a multi-tenant booking platform for spas and wellness studios, alongside SEO-led marketing sites for WP Legal & Notary Public and Help Me Clean, and AI copilots embedded in client back-offices. We care about measurable outcomes: more qualified leads, faster page loads, fewer on-call pages.

No account managers. No hand-offs. The senior operator you talk to in week one is the one shipping in week six — and the one carrying the pager when something breaks.

“The hive is small on purpose. Two engineers, no junior layer, no overhead — every hour billed is an hour written, reviewed, or shipped.”

— The KoolaBee studio

Founded: 2021
Based: Toronto
+ HK
Disciplines: 4

02 / Services

Four ways we plug in.

From a positioning workshop to a multi-tenant platform with RBAC, audit logs and an AI copilot — we scope honestly and ship on a calendar you can plan against.

/ 01 — Marketing

Brand, messaging & growth.

Positioning, landing pages, and lifecycle campaigns wired to real analytics. Marketing that compounds because every page and email is measured, iterated and tied to revenue.

PositioningLanding pagesLifecycleGA4

/ 02 — SEO

Pages that earn the click.

Technical SEO audits, schema.org structured data, multi-language content via next-intl + MDX, and Core Web Vitals tuned to the 95th percentile. Built for the search index, not awards.

Tech SEOSchema.orgnext-intlCWV

/ 03 — Software

Custom platforms, end‑to‑end.

Multi-tenant SaaS, internal tools, and operations systems. Domain modelling, Spring Boot APIs, React frontends, infra on AWS EKS — owned by one team from schema to ship.

Spring BootPostgreSQLReactAWS EKS

/ 04 — AI

Copilots that do the work.

RAG over your docs, agent workflows that touch real systems, and evals that keep them honest. We integrate frontier models into the places your team already lives — not a chatbot bolted to a sidebar.

RAGAgentsEvalsVector DB

03 / Selected work

Recent shipping.

A small selection of production systems we’ve designed and shipped over the past two years.

Case 01 — Booking platform

GoPlace

2024 — Present

Lead engineering · multi-tenant SaaS

Multi-tenant booking platform for spas and wellness studios. Powers staff scheduling, customer bookings, and admin operations for live businesses across the GTA.

Designed an event-driven domain model unifying bookings, breaks and vacations on one entity.
Implemented JWT auth with refresh-token queueing and action-keyed RBAC.
Deployed Spring Boot + dual React apps on AWS EKS via CodeBuild → ECR pipelines.

Spring BootJava 21PostgreSQLReactAWS EKSFlyway

booking.goplace.com

Case 02 — Bilingual marketing

WP Legal

WP Legal & Notary Public

2024

Full-stack development · marketing site

Multi-language marketing site for a Toronto legal and notary firm. Bilingual content, SEO-tuned, integrated with Resend for lead capture and Telegram for instant notifications.

Bilingual EN / ZH content via next-intl with MDX-driven articles.
Schema.org structured data and Google Analytics for SEO performance.
Lead form → Resend email + Telegram bot for real-time alerts.

Next.jsTypeScriptTailwindnext-intlResendVercel

wplegal.ca

Case 03 — B2B funnel

HMC

Help Me Clean

2024

Full-stack development · B2B site + PDF gen

Marketing site for a GTA cleaning company serving medical, industrial, and food-processing facilities. Multi-language, SEO-first, with an automated PDF intro generator for B2B outreach.

Custom PDF generation pipeline with PDFKit for branded sales collateral.
next-intl + MDX for service pages across multiple languages.
Vercel Analytics + Speed Insights to monitor Core Web Vitals.

Next.jsTypeScriptTailwindPDFKitnext-intlResend

helpmeclean.ca

Case 04 — Bilingual brand site

Yuki Yellow

Yuki Yellow Makeup

2025

Brand site · SEO · trilingual content

Personal brand site for a professional bridal & editorial makeup artist. Trilingual (繁體 / 简体 / EN), Instagram-led portfolio, and a contact funnel tuned for booking enquiries.

Trilingual content architecture (zh-TW / zh-CN / EN) with SEO-tuned meta and Open Graph.
Editorial-grade portfolio grid pulling from Instagram with on-brand colour treatment.
Lead form wired to email + Instagram DM fallback for fastest reply path.

Next.jsi18nTailwindSEOBrand

yukiyellowmakeup.com

Case 05 — AI / careers

Jomud

2023

Founding engineering · AI job platform

AI-powered job search platform that matches candidates with roles and streamlines applications. We built the resume builder tool that boosted ATS scan success by 30%.

Resume builder generating ATS-optimized PDFs from structured data.
Spring Boot service layer with PostgreSQL, deployed on AWS.
Next.js frontend with server-rendered job listings and search.

Next.jsSpring BootPostgreSQLAWSTypeScript

jomud.io

04 / Results

Trusted by operators
who can’t afford to wait.

Our clients save time, grow margins, and ship faster — all without adding headcount.

The value has been amazing. When we talk to KoolaBee about our operations, they speak as though they’re inside our company.

GoPlaceOperations Lead

20⁺hours saved weekly across the booking team

30% → 1%unbatched bookings

Accuratefinancials and stronger revenue capture

My goal is that as we grow, my time spent in operations doesn’t also grow. KoolaBee is a 10x tool because it’s automated, simple, and efficient.

WP Legal & Notary PublicManaging Partner

12⁺hours saved per week on intake

2xfaster lead processing

End-to-endautomation, intake through invoice

We’re growing methodically. KoolaBee has been crucial in helping us manage growth without compromising on efficiency or accuracy.

Help Me CleanCFO & Head of eCommerce

12xfaster customer invoicing

92%time saved on order processing

100%accuracy in fulfillment

Upgrade your operations.

Fast to deploy. Easy to change. Built to scale.

Book an intro

05 / Contact

Have a project
worth shipping?

We take on a small number of new engagements each quarter. The fastest way to reach the studio is email — expect a real reply, from a real engineer, inside a business day.

hello@koolabee.studio Book a 20-min intro Download capabilities deck